Cornerstone Eye Associates is seeking a highly organized, professional, and proactive HR & Executive Assistant to support our Administrator and help foster an exceptional workplace culture. This role is ideal for someone who enjoys balancing people-focused responsibilities with executive-level administrative support and thrives in a fast-paced healthcare environment.

As the HR & Executive Assistant, you will serve as a trusted resource for employees while ensuring the smooth day-to-day administration of human resources functions and providing direct support to the Practice Administrator.

Primary Responsibilities

Human Resources

• Assist with day-to-day HR operations and employee relations.
• Coordinate onboarding and orientation for new employees.
• Coordinate and assist with offboarding for termed employees.
• Maintain accurate and confidential employee personnel files and HR records.
• Process and manage employee documentation, including status changes, evaluations, disciplinary documentation, and acknowledgments.
• Complete employer portions of forms such as Disability Benefits Law (DBL), Paid Family Leave (PFL), FMLA, workers’ compensation, unemployment, and other employment-related forms and documentation.
• Assist with employee leave administration and coordinate with employees, managers, insurance carriers, and benefit providers.
• Prepare employee communications, announcements, newsletters, and policy updates.
• Coordinate employee recognition programs, celebrations, and engagement initiatives.
• Maintain compliance with federal, state, and company employment requirements.
• Assist with recruiting activities including posting positions, scheduling interviews, reference checks, and candidate communications.
• Support benefits enrollment and annual open enrollment activities.
• Maintain HR databases and ensure accurate recordkeeping.

Executive Support

• Provide direct administrative support to the Practice Administrator.
• Manage calendars, meetings, travel arrangements, and scheduling.
• Prepare meeting agendas, presentations, reports, and correspondence.
• Assist with special projects, acquisitions, organizational initiatives, and administrative planning.
• Coordinate confidential communications with physicians, leadership, and external partners.
• Help prioritize competing tasks and ensure important deadlines are met.

Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, Healthcare Administration, or related field preferred.
• 2+ years of HR, executive assistant, administrative, or healthcare office experience preferred.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Comfortable managing multiple priorities while maintaining accuracy.
• Professional, approachable, and service-oriented demeanor.

What Makes Someone Successful in This Role

We’re looking for someone who is:

• Highly organized and dependable.
• Comfortable handling confidential information with discretion.
• Proactive and able to anticipate needs before they arise.
• Personable and approachable with employees at all levels.
• A strong communicator who enjoys helping others.
• Adaptable in a growing, fast-paced organization.
• Passionate about creating a positive employee experience.

Why Cornerstone Eye Associates?

At Cornerstone Eye Associates, we believe our employees are our greatest asset. We are committed to providing outstanding patient care while fostering a supportive, collaborative, and engaging workplace where our team members can grow professionally and personally.

If you enjoy working behind the scenes to support both people and leadership while making a meaningful impact on an organization, we’d love to hear from you.

Nicole Allen, COA

Administrator 

Cornerstone Eye Associates & Cornerstone Surgery Center

(585) 328-0153 x 137